Guide: Creating the perfect meeting room

Guide: Creating the perfect meeting room

Six helpful tips on how to design a meeting room that is nice to spend time in and boosts the creativity and efficiency of the meeting participants.

Do you spend a lot of time in meetings? You’re not alone. A manager spends on average 12 hours a week in meetings – for other staff members, this figure is probably slightly lower. In any case, meetings occupy a great deal of our time.

So how do you create the best possible surroundings for your meetings? Inspiring surroundings that also provide positive stimulation for the participants? The room and furnishings impact the way we interact, listen, learn and cooperate. We would therefore like to share six of our best tips for designing the perfect meeting room.


Tip #1: Take a seat
Meetings often take us away from our regular workstations. This change of scene is good for our productivity and, not least, for our creativity. It is therefore an excellent idea to support this change by seating the meeting participants differently. For example, in softer chairs that don’t necessarily scream ‘corporate’, or in high chairs that encourage a different posture and point of view.


Tip #2: Stimulate the tactile senses with textiles and materials
Most of us can’t resist touching things, because through our fingertips we can get a better sense of shape and materiality than we can through our eyes. You can use textiles, surfaces and materials to stimulate the tactile sense, also called the sense of touch, and thus promote well-being and calm which can help lower blood pressure and reduce stress. Try creating a comfortable and warm atmosphere with textiles and textures.


Tip #3: Don’t be afraid to play with the light
Lighting is a unique opportunity to decorate a meeting room with ‘wow’ effect. Lamps often help bring a space together and give the interior design that finishing touch. Play with shapes, colours and quantity. Try hanging several lamps in clusters. However, take stick to colours or materials in the same shade to ensure a calm and coherent look. Give your meeting room a homey feel by using lamps you might use in your own living room and feel free to combine both pendant lamps and wall lamps.


Tip #4: Bring on the paint
When was the last time you were inspired by white walls? Walls are often an overlooked element in meeting rooms, but don’t be afraid to experiment with them. It is an inexpensive way to achieve a dramatic effect and a quick and easy way to create the desired atmosphere. It may be enough to paint just one wall or parts of a wall to mark a specific area. But no matter what you choose, we guarantee it will add character to the room and stimulate creativity.

If you can’t be bothered with paint tins and brushes, decorative and sound-absorbent wall hangings can also be effective. They might be pictures, or why not try something bolder? Multidimensional solutions like acoustic panels or elements breathe life into a space, improve acoustics and can be easily changed.


Tip #5: Don’t forget the floor
Like the walls, the floor is often neglected when decorating a space. But it is a great place to achieve a dramatic effect with minimal effort. Try using rugs to bring the space together and achieve a room-in-room effect. And feel free to use multicoloured rugs, just take care they match the shade or range of colours used in the rest of the décor. If you plan around the rug from the outset, you will often get a more lasting solution that not only improves the acoustics in the space, but adds a warm and homey feel as well. And yes, it is perfectly acceptable to use area rugs on top of wall-to-wall carpet.


Tip #6: Create alternative spaces for meetings
Do you often have trouble finding an available meeting room? And is your canteen empty most of the day before and after lunch? Why not make better use of this – often large – space for project work or shorter meetings? This can be easily done by creating various rooms within the room, for instance using high tables and high-backed sofas like Tweet to divide the room up into smaller zones to optimise the space.

Photo credits: Årstiderne Arkitekter, Advokatpartnerselskabet Lundgrens 

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